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Important Deadlines:

August 31st, 2018 – Booth Artwork Graphics due to Shepard

September 21st, 2018 – Hotel Cut Off

October 8th, 2018 – Shipping Deadline

Booth Set-Up & Floor Hours :

This is a turn-key solution. All booth equipment will be provided by show management. All you have to do is show up!

Exhibit Space Set-Up:
Monday, October 15th, 3:00pm

Exhibit Floor Hours:
Monday, October 15th , 5:00 PM – 6:00 PM

Tuesday, October 16th, 7:00 AM – 5:00 PM

Wednesday, October 17th, 7:00 AM – 5:00 PM

Exhibit Space Tear Down:
Wednesday, October 17th, 5:00 PM

Material Handling:

Material Handling Information 

Shipping Label

Location & Accommodation

Grand Hyatt San Antonio
600 E Market St, San Antonio
TX 78205, USA
P: +1 210-224-1234

The special conference rate at the Grand Hyatt San Antonio, is $249 + tax per night. This rate is valid until Friday, September 21st, 2018, pending availability. Reservations must be made through the Grand Hyatt San Antonio

Book online: on the hotel’s dedicated website

Insurance Liability

It is agreed that each individual exhibitor must assume all responsibility for any damage caused to the exhibition area and exempt the organizers from all liability which may ensue from any cause whatsoever. Exhibitors are responsible for their equipment and are required to carry their own insurance, which should remain in force until their exhibits are removed from the exhibition.

The exhibitor understands that neither Grand Hyatt San Antonio nor Eventful Conferences maintain insurance covering the exhibitor’s property, and it is the responsibility of the exhibitor to obtain such insurance. Please refer to the Rules, Regulations and Additional Conditions section of the Sponsorship Brochure.

The organizers accept no responsibility for the safety of any goods, packages or other materials onsite or in the absence of the exhibitor, his/her agent or contractor.


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